Project Management Specialist

General Summary: This role will perform key project management duties to support one or more Project Management Staff teams. This is a hybrid schedule position, must be flexible to come into the office.

Essential Job Functions:

1. Coordinate internal and external stakeholder meetings and preparation of meeting materials.
2. Work closely with subject matter experts (SMEs) and senior leaders in Project Management to gather requirements for data entry, letter generation, archival of documents in Regulatory work flow and review tracking tools.
3. Assist Project Management staff with work tracking and triaging of consults.
4. Assist leadership in Project management with querying and report generation for the review work and assignments from the work tracking tools.
5. Gather and document ad-hoc assignments for data calls from other offices as assigned by Project Management Staff.
6. Provide administrative support to cleanup and maintain the central document repository system for business process documentation.
7. Perform quality reviews to ensure each document is accurate, consistent with laws, regulations and policies, includes all important concepts, meets the writing style requirements of the agency, follows the appropriate template and are written at an appropriate comprehension level for the intended audience.
8. Produce working and final drafts of each written document for review by SMEs and senior leaders within client’s specified timeframes.
9. Assist the program manager in facilitating project team status, schedule development, risk/issue reviews and corrective action meetings.
10. Other related duties as assigned.

Education Requirement: Bachelor’s Degree

Experience Requirement: Minimum six (6) years of related experience. Previous project management experience.

Other Requirement(s): This position requires U.S. Citizenship or a Green Card holder and the ability to obtain and maintain a Government public trust level security clearance. For a candidate that is a Green Card holder, they must have lived in the United States for at least three out of the past five years prior to your application date. You will also meet the residency qualifications if you lived abroad while on government or military duty or if you were a dependent of a federal employee of military member.

Performance Requirements:

1. Exceptional verbal and written communication skills.
2. Strong document writing skills.
3. Excellent interpersonal and customer service skills.
4. Extremely proficient in Microsoft Office Suite, proficiency in SharePoint site development and management highly desired.
5. Exceptional organizational skills and attention to detail.
6. Ability to function well in a high-paced and at times stressful environment.
7. Extensive knowledge of office administration, clerical procedures and recordkeeping procedures.
8. Ability to work independently as well as a team.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment: Work performed in an office environment. Involves frequent contact with staff and customers.

Mental/Physical Requirements: Manual dexterity for office machine operation; stooping, bending to handle files and supplies, mobility to complete errands or deliveries. Must be able to remain in stationary position for extended periods of time. Stress can be triggered by multiple demands and deadlines. 

DISCLAIMER: The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned in accordance with business demands and/or contractual requirements.

Diversity, Inclusion, & Engagement at Brillient:

At Brillient, we not only accept difference, we promote it, we embrace it, and we thrive on it for the betterment of our clients, our employees, and our culture.

We are proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other status protected under applicable law.

Job Requirements: