Administrative Specialist III

What makes Brillient a GREAT fit for you? 

 
When you join Brillient, you become part of an award-winning Full Spectrum Digital Transformation company focused on helping agencies in the continuum of analog, to digital, to analytics, leading to insight-driven decision making and mission execution. 

Our mission is to provide value to our clients and our people, operate with the highest integrity as a trusted business partner, adopt a workstyle that is flexible allowing us to effectively collaborate while being agile and nimble, and be innovative in everything we do. We are passionate about ensuring our employees experience a work environment that is inclusive, professional, and supportive. In addition to these core values, the Brillient team is driven by: 

• Focus on Sustainability- Being an environmentally conscious, green company with sustainable practices 

• Impact on the Community- Social responsibility to the communities we live and work in 

At Brillient, we achieve our purpose by hiring brilliant people with passion, drive, capabilities, and experience to help our clients achieve their mission goals through innovation in processes and technologies. 

Brillient is a client-centric, employee-focused company with a vibrant culture. 

What We Offer (See Our Career Page for Further Details): 

An engaging and supportive work environment where every employee is valued, a rewarding career, and outstanding benefits which currently include: 

• Ample paid time off 

• Medical, Dental, & Vision Plans 

• Company Sponsored Wellness Programs 

• Paid Life Insurance and STD 

• Paid Employee Assistance Program 

• Voluntary Life & TD coverage 

• 401(k) 

• Competitive wages 

• Quarterly Performance Development 

• Company Discounts 

• Anniversary & Birthday Programs 

• Spot Bonus Award Recognition up to $3K 

• College Loan Repayment Support 

• Continuing Education Support 

 
Who You Are: 

• Value based, High Integrity, Flexible, & Innovative 

General Summary: This role will provide high-level administrative support to an executive, director, or department head-level employee, performing a variety of administrative duties and skilled tasks that may include preparing reports, conducting research, and collecting data.

Essential Job Functions:

1. Provides high-level administrative support to an assigned executive or director-level employee.
2. Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.
3. May conduct research (within skills and expertise) to assist with projects or inquiries.
4. Coordinates and schedules travel, meetings, and appointments.
5. Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
6. Responds to and resolves administrative inquiries and questions.
7. Welcomes and directs visitors and clients.
8. Answers and transfers phone calls, screening when necessary.
9. Performs other general clerical and administrative duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and coordinating equipment maintenance, and handling packages and correspondence.
10. May train and provide feedback on tasks performed by lower-level clerical staff.
11. Other related duties as assigned.

Education Requirement: High School Diploma

Other Requirement(s): This position requires U.S. Citizenship or a Green Card holder and the ability to obtain and maintain a Government public trust level security clearance. For a candidate that is a Green Card holder, they must have lived in the United States for at least three out of the past five years prior to your application date. You will also meet the residency qualifications if you lived abroad while on government or military duty or if you were a dependent of a federal employee of military member.

Performance Requirements:

1. Exceptional verbal and written communication skills.
2. Excellent interpersonal and customer service skills.
3. Extremely proficient in Microsoft Office Suite
4. Exceptional organizational skills and attention to detail.
5. Understanding of, or ability to quickly acquire, clerical procedures and systems such as recordkeeping and filing.
6. Ability to work independently.
7. Ability to establish and maintain effective and positive working relationships with all staff and visitors.

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment: Work performed in an office environment. Involves frequent contact with staff and customers.

Mental/Physical Requirements: Manual dexterity for office machine operation; stooping, bending to handle files and supplies, mobility to complete errands or deliveries. Must be able to remain in stationary position for extended periods of time. Stress can be triggered by multiple demands and deadlines. 

Diversity, Inclusion, & Engagement at Brillient: 

At Brillient, we not only accept difference, we promote it, we embrace it, and we thrive on it for the betterment of our clients, our employees, and our culture. 

We are proud to be an equal opportunity workplace and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other status protected under applicable law. 

DISCLAIMER: The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned in accordance with business demands and/or contractual requirements. 

Job Requirements: