Executive Assistant I

Scope of Work

The Office of the Center Director requires the service of one full-time Executive Assistant to support the

administrative operations with day-to-day administrative tasks. The Contractor shall provide support to

several senior leadership staff including the CDER Center Director. The Executive Assistant will complete

a wide range of actions and must ensure timeliness, completeness and accuracy. This includes

performing correspondence management, communications management as well as program

administration.

Specific Requirements

The individuals must be processed through eArrive and have network access before assuming duties

under this order.

Tasks

1. The Executive Assistant shall be responsible for managing program schedules and calendars,

scheduling meetings using FDA-Approved Microsoft Office tools and networks; maintaining

personal and administrative files; and the ability to reserve conference rooms. The Executive

Assistants are responsible for notifying the Government program personnel of any conflicts that

would hinder the meeting objectives and: preparing, assembling and distributing meeting

materials (e.g., agendas, project correspondence, minutes). The Executive Assistant will also

provide meeting support by escorting visitors to the appropriate meeting locations.

2. The Executive Assistant shall prepare travel orders and vouchers.

3. The Executive Assistant shall be responsible for answering telephone calls and directing inquires

to the appropriate contacts, drafting and distributing emails, letters and other written

correspondence. Requests received vary in nature and may require a high knowledge level of

interpretation to answer inquiries. The Executive Assistant must be able to facilitate the flow of

work within the Center, between the Commissioners Executive Secretariat, and other FDA

Center/Offices.

4. The Executive Assistant shall be able to work independently under an organizational structure

that is multipart and is divided into subordinate groups that usually differ from each other such

as subject-matter, and or function. Also, the Executive Assistant shall independently interact

with a wide range of executives in the Food and Drug Administration (FDA), Health and Human

Services (HHS) agencies, and other Federal agencies.

5. The Executive Assistant shall perform other office duties as assigned These duties may include

performing research from a variety of sources such as regulations, memoranda, reports from

special committee, and other reference material. Research often requires interpretation and

adaptation if there are no precise guidelines. Provide suggestions and/or recommendations for

consideration in connection with problems, actions, or plans under discussion.

Job Requirements: